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Thursday, November 03, 2011

Convert Word documents to PDF with a single click!

We are very excited about launching ConvertSmart - our first freebie for Word 2010.

ConvertSmart is a plugin for Word that allows you to save Word documents as PDF documents, which can be viewed in Adobe Reader.  This plugin uses Word 2010's native conversion program (currently available from File-Save As-Change filetype to PDF) to convert Word documents to PDF documents.

The plugin is installed as a red "PDF" button on the Home tab in the Word ribbon.

Although, Word 2010 provides conversion from Word doc to PDF, this process takes multiple steps. ConvertSmart offers a one-click solution to convert from Word documents to PDF documents. Since this plugin uses the native Word program, the PDF retains all the formatting and styles of the original Word document.

There are a couple of things to keep in mind about ConvertSmart -
  • Bookmarks - If you use a PDF convertor like Acrobat Pro, your table of contents are converted to bookmarks in the PDF - this functionality is not available in this utility or Word PDF converter.
  • Since Microsoft introduced the PDF conversion process in Word 2010, this plugin works only with Word 2010 and does not support earlier versions.
Please click here to download ConvertSmart. We hope you enjoy this utility. If you want additional features, please email us at

Tuesday, October 11, 2011

A useful tip to save paper while printing from Word

 Here is a great way to save paper while printing documents for internal review!
The basic steps to follow are:
  • Go to File/Print.
  • Under Settings, the last dropdown(Pages per sheet) lets you control the number of sheets you can print per page.
  • Select "2 Pages Per Sheet" instead of default "1 Page Per Sheet" and hit Print.
  • This will reduce number of pages by printing multiple pages into a single page.
Printing multiple pages will decrease the font size. If you want to improve readability, you can reduce margin size by selecting "Narrow Margin" in the Margins dropdown. The default value is "Normal Margins" in the dropdown.

Happy Printing!

Monday, October 10, 2011

Social Media Networking - Getting out of comfort zone

I’m a hard core techie guy with a passion for creating software. This was working great for me until I decided to start my own software business. Running a software business is more than just writing high quality software. There is a crucial component to be considered - Marketing.

In the past 4 or 5 years the marketing landscape has changed considerably. The latest trend is to use social media tools to network with potential clients. This is also referred to as social media marketing.

An introvert by nature, all the buzz about social media marketing was churning my stomach.  I’ve always stayed away from Facebooks and Twitters because I simply couldn’t understand  how sharing personal stuff would be beneficial to anyone including myself.  I realized quickly after starting my business that I was dead wrong. While I have a lot of experience in the legal IT space, I certainly lack experience in marketing and reaching out to others. Fortunately, I found great marketing tips from social media pioneers like Jason Fried, Peldi and Dharmesh Shah, to name a few.  They clearly outline ways to approach Social media marketing and explain the benefits of doing so.  Their success stories are highly motivating.

 I decided to start writing blogs and tweeting in order to share my knowledge with my users.  I know I have to embrace social media and inbound marketing principles or be left far behind.
Since this is one of my first few attempts at creative writing, I hope readers forgive me for my novice writing skills.

In my future posts, among other things, I will write about the theory and practice of using social media marketing for running a small business.

Legal IT - 5 ways to customize Microsoft Word

There are several ways to customize Word to make it more useful for law firms. We will highlight some of them in this blog without getting into the full details. I will get into the details of each of the customizations in future blog posts.
Ribbon Customizations - Microsoft has added new ways to customize ribbon in Word 2010. We will get into different ways of customizing the ribbon (via code and from the end user) in a separate blog post. Ribbon customization is one the most important steps in the Office rollout process.

Integration with 3rd party tools - It is possible to integrate Word 2010 with various 3rd party tools used within a law firm such as Document Management systems, Case management systems, Sharepoint, CRM systems, etc. Some of the 3rd tools that we have integrated with Word include Lexis Nexis Interaction and  OpenText DM.

Documentation automation and assembly - Word 2010 offers a range of tools that make document assembly simple and quick. Using Word automation for document assembly can significantly increase lawfirm productivity.

Creating custom templates - Custom templates have been around almost as long as Word has been around. You can create custom templates for your company letterhead, memo, fax and other mailing labels. Visit our website to learn more about custom template solutions.

Controlling external devices - One of the more interesting capabilities is the ability to access the native Windows API (This was possible even with VBA, however, .Net offers greater flexibility). An example of this capability is our PrintSmart product which controls any printer’s duplex and draft resolution capabilities by interacting with the Windows printer driver.

We would love to hear your feedback. Please let me know if you liked this and if there are other topics you would like covered.