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Thursday, July 26, 2012

Improving Readability of Microsoft Outlook Calendar

This is the fourth in our series about Microsoft Outlook 2007/2010 zoom functionality.  In this post, we will talk about how to improve the readability of the Calendar view (weekly, daily or monthly views).

Please note that in the calendar view grid, the zoom slider does not increase or decrease the text size of the grid for better readability. The zoom slider is used to change time intervals in the calendar. Please click here to learn more about changing time intervals.

Improving the readability of the Calendar View grid:
In order improve the readability of the appointments and other calendar events displayed in the
calendar view, you have to change the properties of the font used to display the events. Here are the
steps to do it:

  1. Go to the calendar in Outlook.
  2. Open the “Advanced View Settings” dialog box:
    • For Outlook 2010 – From the “View” tab, select the “View Settings” button
    • For Outlook 2007 - From the "View" menu, select Current View and then select Customize Current View.
  3. In the Advanced View Settings dialog box, click on the “Other Settings…” button to launch the “Format/Day/Week/Month View” dialog box:
  4.  The “Format Day/Week/Month View” dialog box allows you to manage the fonts for different parts of the calendar view. In order to change the font used to display the appointments and other events in the calendar view, click on the “Font…” button. This will launch the Font selector dialog.   
  5. In the Font dialog box, change the font size and weight to the one that is most comfortable for you. By default, Microsoft uses “Segoe UI” font, and I wouldn’t recommend changing this font. Note: As you change the font, font size and weight, you can see the effect of you selection in the little preview window (“Sample” box) at the bottom.

  6. Save and close all the open dialog boxes:
    a.     Click OK to save and close the “Font” dialog,
    b.    Click OK to save and close the “Format Day/Week/Month View” dialog box
    c.     Click OK to save and close the “Advanced View Settings: Calendar” dialog box.
  7.  You will notice that the font sizes have changed in the calendar view.